Documents

Tyne and Wear Constitution
Click Here to download the constitution

Tyne and Wear Handbook 2018/19
Click Here to download the handbook

Expenses Claim Form Guidance
Click Here to download the Expenses Claim Guidance Notes

Expenses Claim Form
Click Here to download a Claim Form

Role Descriptions of Committee Members - Click on the committee member position to download a copy of the role descriptions

Chair

Be a figurehead for the County Schools and Clubs.
Act in the best interests of netball across the County at all levels and ensure that the Committee administers all facets of netball for the benefit of all Affiliated Members.
Be responsible for the Committee in managing the affairs of the County in line with England Netball, North East Region and Tyne and Wear County Governance Policies, guidelines and/or constitutions.
Be familiar with the relevant Policies, Constitutions and Byelaws.
Represent the County at Regional and National Level as required.
Be familiar with general rules for Committee procedure and business in hand
Take the chair at meetings (as indicated in the Constitution) and conduct in an organised manner.
Promote and listen to discussion and clarify decisions, guiding the course of Committee deliberations towards achieving its aims. Express opinions but try to see all points of view.
Liaise with the Secretary on the Agenda for each meeting and approve the Minutes before circulation.
Keep a ‘watching brief’ over the work of the Officers and Standing Sub-committee Secretaries
Be responsible in conjunction with the Secretary for organising the AGM
If unable to attend a meeting, ensure that relevant information is submitted and that an alternative person takes the Chair.
Ensure that no policy decision is taken until the whole committee has had a voice.
Ensure that the name of Tyne and Wear County Netball continues to be respected.
Ensure the county adheres to England Netball Duty of Care Guidelines.

Treasurer

Be responsible for the management of the County’s and County Leagues’ finances in accordance with the decisions of the Committee and have the right to query any expenditure.
Recommend action on financial matters to the Committee.
To ensure that all England Netball affiliation monies are returned to England Netball by the date requested.
Present a written financial report to all meetings of the Committee.
Present an Annual Report and an Audited Balance Sheet at the County’s Annual General Meeting.
Recommend a bank and, if necessary, other organisations for the deposit of monies and recommend the auditors.
Be responsible for all monies belonging to the County and County League.
Request and receive Club / League / County monies from the members of the Club/League/County.
Be available to attend sub-committee meetings or working parties in an advisory capacity.

Allocate monies upon the order of the Committee as follows:-

Petty Cash to Committee members
Gratuities
Honorarium
Payment for facilities
If unable to attend Committee Meetings ensure that a written report is sent.
Ensure the County and County League adheres to the England Netball Duty of Care Guidelines.

Secretary

Take minutes of committee meetings and AGM
Liaise with the Chair on the Agenda, Papers and Minutes for each Meeting before they are circulated.
Liaise with the Chair as and when appropriate.

Annual General Meeting / Winter League Entry

Send a letter to all players and / or clubs requesting that any proposed alteration to the Constitution or ByeLaws, that any Member wishes to make at the Annual General Meeting of that year, must be sent to the Secretary twenty eight days before the Meeting.

General Meeting / Spring League Entry

Send a letter to all clubs notifying them of the General meeting at least twenty eight days before the meeting.

Tyne and Wear County Netball Association

Prepare any papers to be submitted to the Members at the Annual General Meeting.
Circulate any relevant information received from the Leagues / County / Regional Association or England Netball to Members of the Committee where necessary.
Distribute the County Handbook to Committee members and other appropriate people.
Distribute any other relevant information to Committee Members and appropriate people.
Deal with any netball enquiries and necessary correspondence and notify England Netball of any changes that are required in the England Netball Handbook.
Act as first point of contact for any complaints received and oversee the Complaints Process.
Keep the County’s Terms of Reference up to date.
If unable to attend any Meeting, arrange for correspondence to be sent to the Meeting.
Ensure the County adheres to the England Netball Duty of Care Guidelines.

Affiliation Officer

Be responsible for publicising the County policy on affiliation, relevant dates and costs and respond to enquiries from clubs relating to affiliation.
Liaise with England Netball on behalf of clubs who encounter significant affiliation issues.
Work with the Treasurer to ensure that all relevant monies associated with Affiliation fees are collected and banked.
Ensure the County adheres to the England Netball Duty of Care Guidelines.

Coaching Officer

Be responsible, and make recommendations for Coaching within the County. No policy decisions may be taken until approval is received from the Committee.
Be responsible for the implementation of the coaching aspects of the County’s Development Plan including coaches, testers and tutors.
Work with the Performance Officer to recruit and appoint Coaches to all required roles at County and Satellite level within the County.
Arrange or liaise with Counties for the training of coaches in preparation for England Netball Coaching awards.
Submit candidates for testing of England Netball coaching awards.
Liaise with the Treasurer over fees, expenses and other monies.
Maintain an up-to-date record of all qualified Coaches in the County.
Produce estimates of future coaching courses to assist in financial planning, taking into account all sources of finance.
Produce a written report at the Committee Meetings. If unable to attend, send it to the Secretary.
Ensure the County adheres to the England Netball Duty of Care Guidelines.

Officiating Officer

Be responsible for the implementation of the umpiring aspects of the County’s Development Plan including umpires, testers and tutors.
Be responsible and make recommendations for umpiring within the County. No policy decisions may be taken until approval is received from the Committee.
Arrange or liaise with Counties for the training of umpires in preparation for England Netball awards.
Submit candidates for testing of the England Netball awards.
Liaise with the Treasurer over fees, expenses and other finance matters.
Maintain an up-to-date record of all qualified umpires in the County.
Produce estimates of future umpiring courses to assist in finance planning taking into account all sources of finance.
Produce a written report at the Committee Meetings. If unable to attend, the report must be sent to the Secretary.
Attend the Regional Officiating TSG on the County’s behalf.
Ensure the County adheres to the England Netball Duty of Care Guidelines

Performance Officer

Be responsible for the organisation and administration of all Trials Events required by the County, working in conjunction with relevant bodies (eg: Schools) as required.
Work with the Coaching Officer to recruit and appoint Coaches to all required roles at County and Satellite level within the County.
Be responsible for overseeing the running of County and Satellite Academies and any other development groups, including accounting for the costs of these academies
Be responsible for ensuring the County has appropriate numbers of scouts in attendance at relevant events and that a County Head Scout is appointed annually.
Maintain an up-to-date record of all qualified scouts in the County. And work with them to ensure they maintain their qualifications.
Work with appropriate county, school and regional personnel to develop Club/school links.
Ensure the County adheres to the England Netball Duty of Care Guidelines.

School Officer

Attend relevant Schools Netball meetings
Report to Netball T&W on all relevant Schools Netball matters
Maintain a list of affiliated schools.
Liaise with schools throughout the year
With the Schools Committee contribute to the following:-
Schools’ Annual meeting
Tournament dates
Support the National Schools Tournament
Ensure the County adheres to the England Netball Duty of Care Guidelines.

Competition Officer

Represent the interest of the various adult and youth leagues at T&W meetings
Feedback to the league, where appropriate, decisions made within the county committee meetings
Maintain a list of affiliated teams and contacts participating in the league
Be responsible for all Adult and Youth leagues including entry, fixtures, court hire, rules and regulations, results publication, and payments.
Administer the league within the T&W code of conduct for affiliated players and within the County League Rules.
Be jointly responsible with the county committee for the organising of the Annual Presentation Awards
Attend the Regional Competition TSG on the County’s behalf.
Ensure the County adheres to the England Netball Duty of Care Guidelines.

Publicity Officer

Be responsible for publicising the County, its events and members through the County website and the County Newsletter
Be responsible for the production of the annual County Handbook and organise it’s distribution.
Liaise with the Committee in promoting the County.
Be responsible for any website queries and forwarding to the appropriate person to deal with.
If unable to attend the Committee Meeting, send a written report to the Secretary.
Attend the Regional Publicity TSG on the County’s behalf.
Ensure the County adheres to the England Netball Duty of Care Guidelines.

Youth Officer

Be responsible for the voice of the Youth within Netball T&W.
Work with the Competition Officer to deliver Junior Competition for the County.
Liaise with other clubs to understand any issues or concerns and bring new ideas into Netball T&W from the Youth Perspective
Promote Youth development

Committee Member

Responsibilities will be allocated as appropriate, depending upon the circumstances of the appointments.
It is envisaged that these roles will be occupied by individuals seeking to join the committee in a more permanent role as such they may be asked to shadow one of the Officers above.