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Rules and Forms
Policy on the Taking and Use of Photographic and Recorded Images of Young People
Tyne and Wear County Netball Association (TWCNA) has adopted England Netball’s policy for the taking and use of photographic and recorded images of young people and works in accordance with the following statement:
TWCNA does not wish to prevent parents or other spectators being able to take legitimate photographs. However, TWCNA is committed to providing a safe environment for all its participants and particularly young people aged 18 and under. Included in this commitment is ensuring that as a County we take all necessary steps to protect ALL our participants from the inappropriate use of their images in resources and media publications, on the Internet, and elsewhere.
Photographic or Recorded Images
Definition This includes images or recorded images using a camera, digital camera, video recorder, mobile phone or personal digital assistant devices (PDA).
Obligations of Everyone
Everyone involved in Tyne and Wear competitions or events must act in accordance with the general principles in England Netball’s Safeguarding and Protecting Young People Policy and the England Netball Photographic and Recorded Image Policy. In addition, they must abide by the agreed County policy, set out below, governing the taking and use of photographic and recorded images at TWCNA competitions and events, note that this policy applies to ALL participants regardless of their age.
Photography or Recording Images at TWCNA Competitions and Events
No photography or video recording is allowed at matches in the Tyne and Wear Adult or Junior County Leagues subject to the 3 exceptions below. ALL photography or recording which does take place MUST be registered via the online form and recorded on the team sheet submitted.
For exceptions 1 and 3 above the Club/Umpire involved commits to ensure that any photographs or recorded images are stored safely, deleted if/when not required and used appropriately. In the event that an issue arises with a photograph or video the responsible Club will:
Registration of Video Recording at TWCNA Netball Events
Tyne and Wear County Netball Association recognises the need to ensure the welfare and safety of all young people in sport. Please read the policy on the website for full details. No photography is allowed apart from 3 exceptions. If you are recording a match which falls into one of these exceptions (for example for a school exam) you must complete this form. It must be completed by the parent or carer of the young player. By submitting this form the parent/carer is confirming that they will take all responsibility for ensuring any images are used solely for the purpose stated - for example submission for an exam.
Before completing this form please ensure you have understand your responsibilities under the Policy on Photography and Recording which is on the TWCNA website and that you have gained the permission of both teams involved in the relevant match.
Clubs or their safeguarding officers are advised to ensure they are familiar with the England Netball policies below.
TWCNA does not wish to prevent parents or other spectators being able to take legitimate photographs. However, TWCNA is committed to providing a safe environment for all its participants and particularly young people aged 18 and under. Included in this commitment is ensuring that as a County we take all necessary steps to protect ALL our participants from the inappropriate use of their images in resources and media publications, on the Internet, and elsewhere.
Photographic or Recorded Images
Definition This includes images or recorded images using a camera, digital camera, video recorder, mobile phone or personal digital assistant devices (PDA).
Obligations of Everyone
Everyone involved in Tyne and Wear competitions or events must act in accordance with the general principles in England Netball’s Safeguarding and Protecting Young People Policy and the England Netball Photographic and Recorded Image Policy. In addition, they must abide by the agreed County policy, set out below, governing the taking and use of photographic and recorded images at TWCNA competitions and events, note that this policy applies to ALL participants regardless of their age.
Photography or Recording Images at TWCNA Competitions and Events
No photography or video recording is allowed at matches in the Tyne and Wear Adult or Junior County Leagues subject to the 3 exceptions below. ALL photography or recording which does take place MUST be registered via the online form and recorded on the team sheet submitted.
- Team/squad photographs may be taken at the start or end of a match as long as no one else is included in the background, eg: other players, umpires, spectators, etc. No photographs must be taken during matches. Team/squad photos may be posted on “official” Club social media sites but Clubs must ensure they have all appropriate consents in place before they publish. Check the England Netball website for examples of forms that can be used to gain photographic consent from club members. Clubs who publish team/squad photos must ensure they retain control of these photographs, their use and distribution therefore all Club members should be informed not to share photographs on personal social media as the Club then has no control over their distribution.
- A student who needs video evidence to submit as part of an official examination or award. The consent of the opposing team must be gained at least one week in advance of the recording taking place and the recording must be registered with the County via the photography registration form (Link at the bottom of this text). As the game will involve at least one young person clubs are reminded they must have all necessary consents in place before agreeing to, or arranging any video recording. On the night of recording the Umpires MUST be informed at the start of the match that recording is taking place and asked for their consent too. Currently the registration form is still a paper form which must be printed out, signed and handed in. An online form is being developed and should be available soon.
- Clubs/Umpires may video matches for training purposes. As in 2 above, the consent of the opposing team must be gained at least a week in advance of the recording taking place and the recording must be registered with the County.
For exceptions 1 and 3 above the Club/Umpire involved commits to ensure that any photographs or recorded images are stored safely, deleted if/when not required and used appropriately. In the event that an issue arises with a photograph or video the responsible Club will:
- If the issue involves a Young Person, be reported to England Netball and managed within the Safeguarding policies and procedures
- If the issue involves an adult be dealt with under the England Netball Disciplinary procedures
Registration of Video Recording at TWCNA Netball Events
Tyne and Wear County Netball Association recognises the need to ensure the welfare and safety of all young people in sport. Please read the policy on the website for full details. No photography is allowed apart from 3 exceptions. If you are recording a match which falls into one of these exceptions (for example for a school exam) you must complete this form. It must be completed by the parent or carer of the young player. By submitting this form the parent/carer is confirming that they will take all responsibility for ensuring any images are used solely for the purpose stated - for example submission for an exam.
Before completing this form please ensure you have understand your responsibilities under the Policy on Photography and Recording which is on the TWCNA website and that you have gained the permission of both teams involved in the relevant match.
Clubs or their safeguarding officers are advised to ensure they are familiar with the England Netball policies below.
Accident Reporting
In the event that a player sustains an injury whilst playing netball you may wish to keep a formal report of the accident to be used to make an insurance claim. A form is available on the England Netball website here.
